Sales Secretary - PM

Job Overview

We are seeking a highly organized and proactive Sales Secretary to provide comprehensive administrative support to our sales team. This role requires excellent coordination, communication, and reporting skills to ensure smooth sales operations. The Sales Secretary will be responsible for maintaining reports and facilitating seamless communication between internal teams.

Duties and Responsibilities

1. Report Management

   • Prepare and distribute weekly, monthly, and annual sales reports.
   • Monitor and maintain sales performance reports on a weekly, monthly, and quarterly basis.

2. Data Collection

   • Collect and compile sales-out reports from the sales team for credit memo claims with vendors.
   • Ensure timely submission of sales-out reports from dealers by coordinating with the sales team.

3. Coordination

   • Schedule, organize, and follow up on sales and technical training invitations to dealers.

4. Administrative Support

   • Maintain an organized filing system for sales-related documents and records.
   • Assist in preparing presentations and analytical data reports for management review.
   • Take minutes of meetings and follow up on action points to ensure completion.
   • Provide administrative support to the sales team, including handling correspondence and scheduling appointments.

5. Internal Collaboration

   • Collaborate with internal departments and teams to ensure alignment of sales processes and objectives.

Qualifications and Requirements

• Bachelor's degree in any field.
• Knowledge of point-of-sale systems.
• Strong customer service skills for both internal and external stakeholders.
• Previous experience in customer service or retail is an advantage.
• Previous experience with using SAP a plus.
• Excellent communication and interpersonal skills.
• Advanced Microsoft Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting, etc.)
• Ability to create informative and engaging Microsoft PowerPoint presentations
• Results-oriented mindset and ability to multitask and manage priorities in a fast-paced environment.
• Self-motivated and goal oriented.

What We Offer

• Competitive salary.
• Opportunities for career development and growth.
• Collaborative and supportive work environment.